Procurement Coordinator

The Procurement Coordinator plays a key role in supporting the planning, documentation, and execution of purchasing activities across all regions and projects. This role is responsible for maintaining accurate procurement budgets, overseeing ERP data integrity, and supporting the development and administration of contracts and tenders. The Procurement Coordinator works closely with internal teams and suppliers to ensure alignment on scopes, pricing, and timelines, while driving consistency through standardized processes and documentation. A strong focus on accuracy, organization, and cross-functional collaboration is essential to support the efficient and cost-effective delivery of procurement operations.

Key Responsibilities

Procurement Budget Management

• Maintain and update procurement budgets to support auditing, forecasting, and the rollout of new products or models.
• Validate direct and indirect costs across multiple projects to ensure alignment with internal estimates and cost controls.
• Assist in tracking and analyzing cost trends to support informed purchasing decisions and identify savings opportunities.

ERP & Data Oversight

• Manage and maintain procurement-related ERP system architecture, including supplier allocations and material coding.
• Ensure accurate and timely entry of supplier data, pricing, contracts, and tender details to support operational efficiency.
• Support ongoing ERP improvements and help ensure consistency of procurement data across all regions.

Contracts & Tenders

• Support the development, negotiation, and maintenance of procurement contracts and tender packages across all projects.
• Create and enforce the use of standardized templates, scopes of work, pricing structures, and specifications.
• Maintain current and accurate contract documentation to reflect approved terms, conditions, and cost commitments.

Vendor Engagement & Process Standardization

• Standardize vendor engagement practices and documentation requirements across all operating regions.
• Ensure consistent onboarding, tracking, and communication processes for all suppliers.
• Support cross-functional alignment by maintaining clear records and enforcing procedural compliance.

EDUCATION